Your responsibilities
Operational management of sites and facilities:
- Monitoring of preventive and corrective maintenance (offices, common areas, equipment)
- Management and processing of internal tickets via the dedicated tool
- Ensuring compliance with safety, hygiene, and regulatory standards (fire, accessibility, HSE)
- Coordination of fit-out work, renovations, and technical interventions
- Administrative follow-up of leases, communication with landlords, and handling routine requests
- Participation in safety audits and regulatory inspections
Employee services & quality of work life:
- Coordination of internal services: reception, mail, reprography, supplies
- Monitoring of equipment and consumables purchases
- Regular checks of the condition of workspaces and meeting rooms.
- Restocking of consumables (coffee machines, supplies, paper…)
- Light handling tasks: simple assembly of small furniture, tightening of handle screws, and minor daily maintenance (cardboard disposal, moving desk units, etc.)
- Contribution to Quality of Work Life initiatives and workspace improvements.
Management of service providers and suppliers:
- Operational monitoring of contracts (cleaning, security, maintenance, coffee, etc.).
- Participation in identifying needs and preparing tenders.
- Quality control of services and monitoring of service commitments.
- Participation in tenant committees, safety meetings, green committees, and inter-company catering bodies
- Occasional facilitation of operational meetings with service providers
Fleet management:
- Operational monitoring of vehicles: assignments, maintenance, renewals, appointments
- Interface with leasing companies and suppliers
- Updating tracking tools (mileage, costs, schedule)
- Administrative management: contracts, fines, insurance, fuel cards
- Occasional travel for fleet management
Insurance management:
- Monitoring of insurance for premises and equipment
- Monitoring of liability insurance and executive liability
- Management of insurance related to company vehicles
- Participation in claims reporting and follow-up
Cross-functional tasks and continuous improvement projects:
- Participation in the implementation and monitoring of performance indicators (KPI)
- Contribution to the formalization and improvement of processes (maintenance, fleet, purchasing, safety)
- Participation in the digitalization of tools and procedures
- HSE regulatory monitoring and participation in compliance efforts
- Contribution to cross-functional projects: relocations, space optimization, CSR initiatives
Service continuity and relay role:
- Ensure operational continuity in the absence of the manager.
- Keep documentation, records, and procedures up to date.
- Act as an operational and versatile point of reference across one or more areas (maintenance, fleet, employee services…).
Your profile:
Education and experience
- Bachelor’s to Master’s degree (Bac+2 to Bac+5) in management, administration, logistics, or equivalent
- 3 to 5 years of experience in general services, operations, or multi-site management.
- Driver’s license (Category B)
Technical skills
- Proficiency in office tools (Excel) and service management tools
- Knowledge of HSE and safety regulations
- Ability to manage tenders and negotiate
- Ability to travel for work
- Knowledge of Power BI is a plus
Behavioral skills
- Rigor, organizational skills, versatility
- Analytical mindset and responsiveness
- Excellent interpersonal skills and service orientation
- Autonomy, reliability, and ability to prioritize
Benefits:
- Meal vouchers worth €9 with 60% employer contribution
- 38.30 hours per week
- Holiday bonus
- 50% reimbursement of Navigo pass
- Pleasant and ideally located offices
- Career development opportunities: project management, broader coordination, increased responsibilities within the department.